ࡱ> ORNe bjbj 7$cbcb.:::::NNN8,$NONNNNNNN$QSNN:N::N%%%^::N%N%%7HM$p^J6NN0OQJTmTlMT:M%NN%OTB : Voluntary Action Shetland ADMINISTRATION OF RECRUITMENT PROCEDURE When approval has been received to recruit a member of staff, the following procedure should be followed. Place an advert in the local press. Advert must include our charity registration number and web address. Obtain a proof for the advert and show to executive officer or Team Leader before publication Compile application packs which should include the following: Applicant cover letter includes closing date Application Form Job Outline Person Specification The pack may also include further information relevant to the particular post e.g. annual report, organisational structure chart as appropriate. The application packs should also be available on our website. Maintain a log of all application packs sent out and date applications returned. On the day following the closing date give all the applications which have been returned along with the log to the executive officer. Persons involved in the short listing for interview process should also be included, wherever possible, on the interview panel. After the selection for interview process, send out letters to all applicants at the same time, either requesting attendance to interview, or informing that not selected for interview. Also, at the same time, send out requests for references for those attending interview unless the application states not to request until after interview. Use standard letters/forms on file. The reference request should include the following: Cover letter Reference form (employer or non employer) Job Outline Pre-paid envelope Book a room for interview. Prepare interview questions and make a copy for each interviewer times number of applicants Following an accepted offer of employment, send out thank you for attending interview letters to all other candidates. Use standard letter on file. If the successful applicant did not wish the referees to be contacted until after the interview, send out reference request letters. Keep copies of all applications, interview notes and letters for minimum 6 months in a secure file. 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